[Closed] Hiring: Reports Manager (7/22-8/5)

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Erin al'Denael

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Overview:
The Reports Manager position is a merger of the Annual Reports Project Manager (previously in the now defunct Department of Administration) and Survey Project Manager (which transitioned from DoAdmin to Research and Records). Both positions have been unused for some time due to changes in site leadership over the years. With a backlog on both fronts regarding Annual Reports and the Membership Survey, I am merging both of these roles into one in a new administrator role that will report directly to the Keeper and assist with data and documentation throughout the process of creating reports -- both annual and survey -- for our community. I need the help!

Position Level: Administrator
Department: No Department
Rotation: Non-Rotating Position
Merit Eligibility: Administrator Merit
Chain of Command: The Reports Manager reports directly to the Keeper.

Duties and Responsibilities:


The primary responsibilities for this position are to analyze data and to compile it into easily accessible documents for the TarValon.Net community. Here is a tentative list of responsibilities broken down by project for whomever accepts this role.

Annual Report:
  • Assist with organizing and disseminating information into Annual Reports for 2020 and 2021 using the existing structure
  • Modify and/or revise the Annual Report format and contents to be in line with current IRS and/or 501(c)7 requirements, reducing redundancy and possibly incorporating new data to provide a better snapshot of TarValon.Net
  • Assist with organizing and disseminating information into future Annual Reports from 2022 onward
Membership Survey:
  • Modify and/or revise our existing Membership Survey, or develop something entirely new, for release in 2023
  • Analyze the survey data and pull data to present to the Executive Team, Departments, and the community as a whole
  • Modify and/or revise the survey after completion to account for feedback on effectiveness
  • The cycle continues!
Expectations:
  • Coordinate activities with the Keeper
    • Ultimate goal once the backlog of Annual Reports is processed will be to have the Annual Report and Survey handled offset by 6 months each (i.e. Annual Report released in Q1, Survey results released in Q3)
  • Respond to emails or other role-related communications within 3 days outside of leaves of absence
  • Confidentiality is a must in regard to all data
  • Meet negotiated deadlines, and communicate any difficulties or problems in a timely manner
Time Commitment: This will vary depending upon the project, but hours are in alignment with Administrator-level positions. Time needed will increase leading up to and after the release of documents to the community. Additional time will be needed to analyze, disseminate, and pull data to be shared from the Membership Survey as well (10+ hours).

Qualifications:
  • Proficiency with and have access to the Google Suite of products, and/or Microsoft Office
  • Experience making infographics would be cool, but is not required
  • Be a community member in good standing of at least 6 months
If you are interested in applying for this position, please email keeper@tarvalon.net and amyrlin@tarvalon.net with your application no later than August 5, 2022. Please put APPLICATION - REPORTS MANAGER - YOUR NAME as your subject line. Please indicate how you meet the requirements above, why you are interested in the position, any ideas you have for the role.

Best of luck to all applicants!
 
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*runs screaming from this position*

Organization is gross and paperwork is gross.
:rofl: See now, I have the exact opposite reaction. Organization and paperwork is my jam. :laugh:
 
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Sounds like a super cool position :nerd:
But I don't have the time for it.
 

Leala ni al'Dareis t'al'Caleum

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Like, I'm cook with the paperwork and organization, but..........all that follow-up. Nope. :look:
 

Seryse ni Cousland

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How is this data analyzed? I have a rudimentary grasp of statistics and might be interested. Also curious about how to be sure that reports are filed in accordance with IRS standards.
 
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Erin al'Denael

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Data analysis is necessary for the Membership Survey results. We need to understand, as an administration, how the community perceives our work -- generally, beyond the set demographic questions, that's what we're looking for. We tend to ask how people think different initiatives worked out, if we're doing anything right or anything wrong, etc. So the person hired for this job would need to be able to take that data and provide answers on how we're doing using data analysis tools.

The IRS doesn't have a massive list, but they do require specific data. This isn't an onerous thing. More time would probably be spent in looking at other 501(c)7 annual reports for ideas on content and means of presentation, in an effort to ensure our report is the best it can be.
 

Seryse ni Cousland

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Data analysis is necessary for the Membership Survey results. We need to understand, as an administration, how the community perceives our work -- generally, beyond the set demographic questions, that's what we're looking for. We tend to ask how people think different initiatives worked out, if we're doing anything right or anything wrong, etc. So the person hired for this job would need to be able to take that data and provide answers on how we're doing using data analysis tools.
Sorry, maybe I wasn't clear. Which tools will be used? Would a Stats 101 class be sufficient? Or are you looking for someone with more mastery on the math and modeling side?
 

Erin al'Denael

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Tools needed would be within Google (Sheets, Forms) and/or Microsoft Excel. It's been a while since I had a statistics class (like...2003?) and I don't have a clue what is currently covered in such a course. But when I took it, the content was more theoretical and math-oriented -- which could be applicable here, but not required.

I'm not looking for a statistician. More knowledge is great, but the requirements above are what I'm looking for. If I needed someone with a heavy statistics background, that would be listed in the requirements. :)
 

Cahalan Sothron

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Having done the SPM position before, Excel and PowerPoint are your best tools for that job.
 

Erin al'Denael

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It will vary significantly based on what's being done at any given time, but should not exceed 10 hours a week at the busiest (twice a year max). Timing is flexible to a certain degree; i.e. within a month's time, get X or Y accomplished.
 

Seryse ni Cousland

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Could I possibly access previous reports of membership surveys to get an idea of what a report might look like?
 

Cahalan Sothron

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I dunno about the more recent ones, but this was the last one in the library.
 

Erin al'Denael

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The data's been presented in different ways over the years; the Library is your best bet for accessing prior info. Thanks for sharing that link, Cahalan!
 

Ilverin Matriam

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