[Closed] Hiring: Master/Mistress of Revels - North America

[Ahmyra al'Ruley]

It is with much sadness that I must share Soronhen has regretfully announced he will be stepping down from this role after Spring Fling 2024. As such, we would like to hire his replacement now to work along side him and learn on the job before taking over full time. Soro has been an absolute pleasure to work with and I am sad to see him go. However, RL is a nasty monster.

With that said, please see the following hiring post.

This position is a very demanding role due to the fact we have two scheduled official events a year that you will be responsible for. This position doesn't have much down time, it rolls from one event to the other and planning often overlaps a bit. Soronhen has agreed to stay on through a transitional period, so you will have experienced support over the next several months before taking over the role on your own.


Duties and Responsibilities:

• Work with Director of Events & Conferences to solicit proposals for each North American Event. Aid in preparation of event proposals as requested.
• Work with Amyrlin, Keeper, and Director of E&C to choose a location for both annual North American events.
• Work with Local Liaisons, Director of E&C, Keeper and Amyrlin to plan details of the events.
• Organize and delegate! You will need to work with a team of committee leaders, committee members, local liaisons, site contacts, and TarValon.Net executives.
• Crisis management is key. No matter how much pre-planning you do, the unexpected will happen, it's a given. Recognizing issues early and work with Director of E&C to address them calmly and promptly. No event is ever perfect, and problems come up regularly throughout the planning process.
• Attendance at both North American events each year is required.

Requirements:

• Must be a member of any rank in good standing for at least one year.
• Must have attended at least one official real life North American event.
  • Bonus points for attendance at more than one event, more than one kind of event (Anni, Spring Fling, Euro, etc.), and/or significant committee participation.
• Must be able and willing to travel to both North American events at your own expense.
  • The event ticket is covered for MoR, but not transportation or other expenses.
• Must have a plan to store/transport equipment for events.
  • This includes TarValon.Net banners, shinai, welcome bag items, and other assorted equipment used for events.
• Must be professional!
  • You represent our community with outside organizations such as hotels, resorts, vendors, etc. And you will negotiate contracts with these groups.
  • You will communicate regularly with our membership about serious topics, so you will need to be clear and tactful in your communications.
  • You are held accountable for the responsible management of the event funds that our members pay to attend events. Professionalism, high-performance, and self-starting are an absolute must for this position.
• Must be detail-oriented.
  • You must be able to think logically through the entire event and meet all needs for our members. Everything from transportation, food, activities, payments, registration, budgeting, materials, decorations, room assignments, negotiations with the site, etc.
• Must be organized and discreet.
  • There is a lot of information to keep track of, including legal contracts with the facilities, schedules, and registration information including medical and private personal information from our members which must be kept confidential.
• Must be able to dedicate anywhere from 1 to 15 hours or more per week to this role.
  • This role has some flexibility in when things must be done, but with the magnitude of work and at times the need to balance two events at once, the workload can be significant during certain periods of the planning process. It may not be every single day, but sometimes it will be!
  • The last few weeks prior to an event can require a significant amount of dedicated time, so you must be prepared for that. The MoR is the ultimate decision maker when it comes down to crunch time for making our events happen. Be ready for some stressful days leading up to event week.

This position can be extremely satisfying! Getting to see all your hard work pay off in a successful real life event for your fellow TarValon.Net members is fun. But it also requires dedication and determination to do this job well. Again, you'll have support from Soronhen initially and also from our Director of E&C (Ahmyra) to help get your feet under you a bit before taking on the full responsibility.

If you would like to apply for this position, please send an email with the subject line APPLICATION – MoR NORTH AMERICA – YOURNAMEHERE explaining why you think you would be a good fit for the position to: events@tarvalon.net, keeper@tarvalon.net and amyrlin@tarvalon.net.
Applications are due by August 31st, 2023.

 

[Analiese Sinclaer]

Thank you so much for your hard work, Soro!

 

[Raevyn Tsornin]

Thank you Soro for your service!

 

[Soronhen Ciryaher]

Don't be afraid to apply folks, I know this job can seem intimidating.
But it can be very rewarding, and there is no better way to find yourself immersed in our community.

 

[Kassidy Rose ni DaiShan t' al'Kalin]

Thank you, Soro!

 

[Ahmyra al'Ruley]

Last call for apps!!

Come plan some shenanigans!