Now that I've created the position and held its hand through its first almost year and a half, it's time for someone else to come take it on. I've enjoyed being an Officer, I've enjoyed serving you all, and now I'm going to enjoy spending my time here as just another member for a while. Well, as much as I can since I'll still be on the Board. :P I'm looking forward to seeing what someone else can do with the position and its various responsibilities!
Overview
The Tower Archivist is the Chief Records Officer and is on par with the Keeper and the Shatayan. Legally, the Archivist handles the Secretary's duties as outlined in the Bylaws and anything else assigned to the position by the Amyrlin or the Board of Directors. Currently the main duties of the Archivist are handling the paperwork legally required by our status as a 501c7 social club, housing all of our paper and paperless documents, managing our archives, and overseeing our merits.
Requirements
--Must currently be a Senior Member of either gender in good standing
--Must have been a Senior Member for at least 3 years total
--Must be at least 18 years of age
--Must be trustworthy and discreet
--Must enjoy detail-oriented, repetitive tasks
--Must be organized
--Must have experience managing staff
--Must have had experience in a position in our administration
Duties & Responsibilities
The duties and responsibilities for this position can be broken down into a few main areas:
1) Keeping us legally incorporated. You will be responsible for the timing and coordination of the paperwork required to keep us incorporated and legally operating. This includes state registration, federal taxes (the Shatayan prepares them usually, but you'll need to keep track of when they're due and if they were completed and turned in), registration in states we may be operating in (such as states we'll be performing fundraising in when we have events), and other such paperwork. This also includes updating any paperwork when there are changes (such as updating our state registration when we change Officers or members of the Board). You'll do a lot of work with our legal counsel, our Director of Administration, and our Shatayan for this.
2) Handling our paper and paperless files. You will house our paper files at your home (except those that the Shatayan holds for purposes of finances). You will make sure that our main Google Docs are organized efficiently and have the appropriate sharing permissions. This includes housing and updating the Corporate Book as necessary.
3) Managing our archives. This includes our old email and our current GDocs files. You'll be responsible for checking the moderator control panel and archiving threads as they are flagged by moderators and administrators.
4) Overseeing our merits. You will oversee and manage the merits minions and check their work. You'll be responsible for either verifying and approving merits that aren't as easily definable (such as Rock Star) or finding someone who can verify them and then approving that verification. You'll work closely with the Director of Research & Records and the Tower Historians in making sure that all this data is housed appropriately and is accurate.
5) Membership Manual. You'll be responsible for keeping it as up-to-date as possible, adding new information as it becomes relevant, and working with others to make sure it's as accurate as it can be.
6) Duties assigned by the Bylaws. As listed in the Bylaws, these are:
Because of the nature of this position and the legal responsibility inherent in this position, training will not be brief, and I will remain available as a reference as necessary for a long time after I pass the position on. The transition will be complete at some point this fall. To apply, please email board@tarvalon.net and amyrlin@tarvalon.net with the subject "APPLICATION - TOWER ARCHIVIST - YOURNAMEHERE" by July 20th. This is a position that will be chosen by the Board, though the CEO will obviously have a heavy say in it as she will be working closely with whoever gets it.
Good luck to all the applicants!
Overview
The Tower Archivist is the Chief Records Officer and is on par with the Keeper and the Shatayan. Legally, the Archivist handles the Secretary's duties as outlined in the Bylaws and anything else assigned to the position by the Amyrlin or the Board of Directors. Currently the main duties of the Archivist are handling the paperwork legally required by our status as a 501c7 social club, housing all of our paper and paperless documents, managing our archives, and overseeing our merits.
Requirements
--Must currently be a Senior Member of either gender in good standing
--Must have been a Senior Member for at least 3 years total
--Must be at least 18 years of age
--Must be trustworthy and discreet
--Must enjoy detail-oriented, repetitive tasks
--Must be organized
--Must have experience managing staff
--Must have had experience in a position in our administration
Duties & Responsibilities
The duties and responsibilities for this position can be broken down into a few main areas:
1) Keeping us legally incorporated. You will be responsible for the timing and coordination of the paperwork required to keep us incorporated and legally operating. This includes state registration, federal taxes (the Shatayan prepares them usually, but you'll need to keep track of when they're due and if they were completed and turned in), registration in states we may be operating in (such as states we'll be performing fundraising in when we have events), and other such paperwork. This also includes updating any paperwork when there are changes (such as updating our state registration when we change Officers or members of the Board). You'll do a lot of work with our legal counsel, our Director of Administration, and our Shatayan for this.
2) Handling our paper and paperless files. You will house our paper files at your home (except those that the Shatayan holds for purposes of finances). You will make sure that our main Google Docs are organized efficiently and have the appropriate sharing permissions. This includes housing and updating the Corporate Book as necessary.
3) Managing our archives. This includes our old email and our current GDocs files. You'll be responsible for checking the moderator control panel and archiving threads as they are flagged by moderators and administrators.
4) Overseeing our merits. You will oversee and manage the merits minions and check their work. You'll be responsible for either verifying and approving merits that aren't as easily definable (such as Rock Star) or finding someone who can verify them and then approving that verification. You'll work closely with the Director of Research & Records and the Tower Historians in making sure that all this data is housed appropriately and is accurate.
5) Membership Manual. You'll be responsible for keeping it as up-to-date as possible, adding new information as it becomes relevant, and working with others to make sure it's as accurate as it can be.
6) Duties assigned by the Bylaws. As listed in the Bylaws, these are:
Because of the nature of this position and the legal responsibility inherent in this position, training will not be brief, and I will remain available as a reference as necessary for a long time after I pass the position on. The transition will be complete at some point this fall. To apply, please email board@tarvalon.net and amyrlin@tarvalon.net with the subject "APPLICATION - TOWER ARCHIVIST - YOURNAMEHERE" by July 20th. This is a position that will be chosen by the Board, though the CEO will obviously have a heavy say in it as she will be working closely with whoever gets it.
Good luck to all the applicants!
You've been amazing, Dralyn! Thank you!
