Serinia Edoras
Aes Sedai
Starting next year, TarValon.net will no longer have a group of rooms reserved in our name, nor coordinate room arrangements for Dragon*con.
This decision was made in consideration of several factors. These include:
• Each year it becomes more difficult to secure a block of rooms, and there is no process in place to reserve more than one at a time. We have been extraordinarily lucky in the past but there is no guarantee that we will continue to succeed in finding the number of rooms we need, and we don't want to mislead people in thinking we are a guaranteed source for lodging.
• The hotels have begun charging a one-night's deposit due the July before the event. This has significantly impacted our traditional registration and payment timeline in a negative manner.
• The tower runs the risk of losing money through our current process. With the expectation that each room fit exactly 4 people, we can lose money each year if we have a number of attendees not divisible into 4-person groups.
Similar to our approach for JordanCon and also used for 10th Anni, we will facilitate members finding roommates within the site, but reservations and payment of those rooms will be handled by the individual members. Dragon*Con currently remains one of our official events, and we will continue to host an official toast, and facilitate ceremonies such as raisings and bonds at the event.
We wanted to get you this information well in advance of this year’s event so that you can start making arrangements now for 2012. In recent years the hotel blocks have opened in October, but please consult each hotel for instructions on how to reserve your room for next year.
This decision was made in consideration of several factors. These include:
• Each year it becomes more difficult to secure a block of rooms, and there is no process in place to reserve more than one at a time. We have been extraordinarily lucky in the past but there is no guarantee that we will continue to succeed in finding the number of rooms we need, and we don't want to mislead people in thinking we are a guaranteed source for lodging.
• The hotels have begun charging a one-night's deposit due the July before the event. This has significantly impacted our traditional registration and payment timeline in a negative manner.
• The tower runs the risk of losing money through our current process. With the expectation that each room fit exactly 4 people, we can lose money each year if we have a number of attendees not divisible into 4-person groups.
Similar to our approach for JordanCon and also used for 10th Anni, we will facilitate members finding roommates within the site, but reservations and payment of those rooms will be handled by the individual members. Dragon*Con currently remains one of our official events, and we will continue to host an official toast, and facilitate ceremonies such as raisings and bonds at the event.
We wanted to get you this information well in advance of this year’s event so that you can start making arrangements now for 2012. In recent years the hotel blocks have opened in October, but please consult each hotel for instructions on how to reserve your room for next year.
