Sonea Ilandred
Aes Sedai
Firstly a quick Thank You to you all for being so patient with us!
As we all know 2011 is a big year for the Tower and we want to take the time to celebrate it properly in as many places as we can, not just with Tenth Anni. Therefore it has been agreed that rather than having a Summer and a Winter Euro we will have one large event in 2011.
I just want to take the opportunity to add some background and answer a few questions ahead of time.
Q1. Will the event be in the UK?
A. Not necessarily. We want bids from all over Europe as this is neither a Britain and Ireland event nor a Continental Europe one and the best venue that meets our criteria will be chosen. The biggest things we have to consider are transport links and venue, those will decide where it happens to be.
Q2. Will it be expensive?
A. We will be following the new pricing model previously announced by Serinia which may mean that there is an increase on previous events, however we’re not going to be adding costs for the sake of it. We want this event to be bigger and better than normal Euro’s and that will come with a price tag.
Q3. Does this mean that there won’t be any other Euro events?
A. As always you are more than welcome to arrange your own Local Events. Officially this event will be managed by the local European Mistress of Revels and assisted by ‘the other one’, but if either of us chooses to assist in planning anything else, that is purely our choice and unofficial.
So now I would like to officially declare the Euro Party 2011 bidding season open!
Everyone can submit a proposal for the site of the party, but please note that you will need to act as local liaison (or find someone who is willing to act as such) if you do so. Further information can be found in our membership manual together with information on your role when submitting a proposal. Please bear in mind that this will be a bigger event than usual and therefore more demanding to run, if you can get a couple of you together and submit a bid it may make your lives easier!
Please send your submissions to: bievents@tarvalon.net , euroevents@tarvalon.net , events@tarvalon.net ,and officers@tarvalon.net .
Bid proposals for the location will be due by 31st October 31 2010 allowing you plenty of time to pull it all together.
Basic Requirements:
-We are looking to hold this event late Summer, early Autumn. This should hopefully allow the student members and those that work in schools to attend without catching the middle of summer holiday season. Therefore if you can check availability in advance with your venue we would greatly appreciate it. If it has to be earlier or later in the season then we will give this due consideration.
- What does the venue offer us i.e. a large grass area for welly throwing and sword battles or a private marquee to hold our official events in?
-We will need accommodation for a minimum of two nights (Fri - Sun), but if there’s a great deal going Thursday – Sunday we’ll be happy to consider it. How flexible are they with numbers – can we add and or retract rooms as required or is it one set number?
- How are we feeding people? Will we have brought in catering or are we looking after ourselves? Are there decent cooking facilities provided or will the venue manage that for us?
- How would payments be required, do we pay in advance, a few days before and how is this affected by our catering requirements?
-We need to consider in advance what we would be able to do in the area – are there historic sites to visit, is there a karting track on site etc? Not all of these things will be activities we actually arrange, but they can be offered to people as additional things to do if they choose to.
Please include the following information in your bid and aim to use the following headings:
Name, rank and organisation of submitter(s)
Overview
Location and availability
Transport links (both nationally and locally)
Personal experience with the area
Why you think the location would be our best option
Location
City/region/area overview & details
Activities (to be included in the program or as optional extras)
Lodging Information (including max and min numbers and flexibility)
Resort/Campground/ Accommodations details & contact information
Facility layout (how many per room, number rooms available, etc.)
URL & Phone number
Cost of venue (explaining catering options and therefore their effect on costs), activity costs and a rough estimate on committee costs
Options or Alternatives (different hotels at different prices? Etc.)
Support
Point of Contact - Who would serve as local liaison for the event?
Other – additional Tower volunteers who will help facilitate event
Please let us know, if you have any questions!
As we all know 2011 is a big year for the Tower and we want to take the time to celebrate it properly in as many places as we can, not just with Tenth Anni. Therefore it has been agreed that rather than having a Summer and a Winter Euro we will have one large event in 2011.
I just want to take the opportunity to add some background and answer a few questions ahead of time.
Q1. Will the event be in the UK?
A. Not necessarily. We want bids from all over Europe as this is neither a Britain and Ireland event nor a Continental Europe one and the best venue that meets our criteria will be chosen. The biggest things we have to consider are transport links and venue, those will decide where it happens to be.
Q2. Will it be expensive?
A. We will be following the new pricing model previously announced by Serinia which may mean that there is an increase on previous events, however we’re not going to be adding costs for the sake of it. We want this event to be bigger and better than normal Euro’s and that will come with a price tag.
Q3. Does this mean that there won’t be any other Euro events?
A. As always you are more than welcome to arrange your own Local Events. Officially this event will be managed by the local European Mistress of Revels and assisted by ‘the other one’, but if either of us chooses to assist in planning anything else, that is purely our choice and unofficial.
So now I would like to officially declare the Euro Party 2011 bidding season open!
Everyone can submit a proposal for the site of the party, but please note that you will need to act as local liaison (or find someone who is willing to act as such) if you do so. Further information can be found in our membership manual together with information on your role when submitting a proposal. Please bear in mind that this will be a bigger event than usual and therefore more demanding to run, if you can get a couple of you together and submit a bid it may make your lives easier!
Please send your submissions to: bievents@tarvalon.net , euroevents@tarvalon.net , events@tarvalon.net ,and officers@tarvalon.net .
Bid proposals for the location will be due by 31st October 31 2010 allowing you plenty of time to pull it all together.
Basic Requirements:
-We are looking to hold this event late Summer, early Autumn. This should hopefully allow the student members and those that work in schools to attend without catching the middle of summer holiday season. Therefore if you can check availability in advance with your venue we would greatly appreciate it. If it has to be earlier or later in the season then we will give this due consideration.
- What does the venue offer us i.e. a large grass area for welly throwing and sword battles or a private marquee to hold our official events in?
-We will need accommodation for a minimum of two nights (Fri - Sun), but if there’s a great deal going Thursday – Sunday we’ll be happy to consider it. How flexible are they with numbers – can we add and or retract rooms as required or is it one set number?
- How are we feeding people? Will we have brought in catering or are we looking after ourselves? Are there decent cooking facilities provided or will the venue manage that for us?
- How would payments be required, do we pay in advance, a few days before and how is this affected by our catering requirements?
-We need to consider in advance what we would be able to do in the area – are there historic sites to visit, is there a karting track on site etc? Not all of these things will be activities we actually arrange, but they can be offered to people as additional things to do if they choose to.
Please include the following information in your bid and aim to use the following headings:
Name, rank and organisation of submitter(s)
Overview
Location and availability
Transport links (both nationally and locally)
Personal experience with the area
Why you think the location would be our best option
Location
City/region/area overview & details
Activities (to be included in the program or as optional extras)
Lodging Information (including max and min numbers and flexibility)
Resort/Campground/ Accommodations details & contact information
Facility layout (how many per room, number rooms available, etc.)
URL & Phone number
Cost of venue (explaining catering options and therefore their effect on costs), activity costs and a rough estimate on committee costs
Options or Alternatives (different hotels at different prices? Etc.)
Support
Point of Contact - Who would serve as local liaison for the event?
Other – additional Tower volunteers who will help facilitate event
Please let us know, if you have any questions!