Once again the Admin meeting is on the horizon! It will be held on Saturday April 13th and as in the past we look forward to hearing from you via email on the topics we will be discussing! If you could get your thoughts/comments/ideas in by the 10th of April so that we can make sure to have all available information ready to go we'd appreciate it. Thank you!
Amyrlin
email: amyrlin@tarvalon.net
Keeper
email: keeper@tarvalon.net
Shatayan/Director of Administration
email: adminstration@tarvalon.net and/or shatayan@tarvalon.net
Department of Community Outreach
email: outreach@tarvalon.net
Department of Events and Conferences
email: events@tarvalon.net
Department of Marketing
email: marketing@tarvalon.net
Department of Membership
membership@tarvalon.net
Department of Technology
email: technology@tarvalon.net
Amyrlin
email: amyrlin@tarvalon.net
- Future of our community structure, Ajahs and Companies going forward (basically a continuation of the conversation we started last year!)
- Bringing the fun back (working on loosening some things up on a community wide basis, ways to encourage people to try not taking themselves quite so seriously all the time)
- Using the Hall of the Tower as a Hall of the Tower (rather than simply for raisings and the occasional big issue, use them as true representatives of their groups and talk about site wide culture issues etc with each rep having the ability to bring a topic of discussion to the metaphorical floor for conversation)
- Review if and how to make Executives more accessible to members for general purposes through other modes of communication than private messages and email.
Keeper
email: keeper@tarvalon.net
- Status update: Operations Manual
Shatayan/Director of Administration
email: adminstration@tarvalon.net and/or shatayan@tarvalon.net
- Discuss usage of video media (specifically recordings) for training, welcome messages, TVT and more.
- Review approach to annual reviews of Execs (how detailed should the questions be), review process currently in place, and discuss if reviews should be made available to others besides reviewer and reviewee.
- Comments were received to revamp the Membership Survey so that it is not a review of the departments. Discuss.
- Review of Membership Survey results.
- Solicit suggestions on ways to update or improve the Annual Report.
- Discuss what level of information will be provided in 2013 and future Annual Reports regarding finances.
- Discuss options of Google Sites for training, information dispersion, supplement to the Library, and tie into the Operations Manual project.
- Discuss options for application forms to aid in the job application process.
- Review PSA project
- Clarify difference between Tower Counsel and Tower Legal, delineate job descriptions and duties. Discuss changing Tower Legal to Tower Legal Advisory Team. Add policy to review team specialties and recruit for interested individuals with other specialties (which ones and how often?)
- Discuss specific sensitive emails housed within Tower email accounts and retention policy.
- Review 2013 and 2014 budgets.
- Review status of debt/repayments.
- Review status of taxes and tax exempt status.
- Discuss adding a Financial section to site and/or Library, what to include.
Department of Community Outreach
email: outreach@tarvalon.net
- Robert Jordan Memorial Scholarship
- Check in on funding for 2013 award
- Funding project with third-party partner and collaboration with Department of Marketing
- Annual Summer Fundraiser
- Discussion of numbers, goal amounts
- Heart Healthy Recap and Pop-Ups going forward
- Review options to more prominently display the organizational philanthropic endeavours with an eye to capturing details of the past amounts and recipients .
- add a Community Service Forum (in the discussion halls)
Department of Events and Conferences
email: events@tarvalon.net
- Insurance at US events - views on a permanent solution
- Documenting the criteria on refunds, deposits and registration without deposit payment
- Amyrlin's tournament - merits, disability allowances and availability outside of NA
- Timing of Anniversary Party - should we switch the month the party occurs in
Department of Marketing
email: marketing@tarvalon.net
- Update on TVT public vs private forum (input from Editor & Asst. Editor)
- Site copyright policies have all been written out and confirmed by Hammar and Alyssa; need to decide where they will live (Membership Manuals; Library; website disclaimer)
- Revisit the idea of hiring artists on contract to help get the larger projects DONE when no Graphics Team volunteer steps up or can finish the work
- Review if the Tower store should be more prominently displayed, and if so, how.
- Review Tower Voice, specifically looking to include notifications about happenings of the Tower - not just raisings and recruitments - and book/author/TeamJordan news.
Department of Membership
membership@tarvalon.net
- Results from the membership survey and follow up:
- Iimplementing director/admin feedback system for job applications
- Ensuring that admins are more visible in the community
- Chain of Command update:
- Discussing ways of making sure people understand the system better
- Ensuring that members follow this chain and feel comfortable doing so at whatever level
- Raising Test update:
- Updating both sets to reflect changes to the books and the site administration
- Extras:
- Using TarValon.net on personal resumes
Department of Technology
email: technology@tarvalon.net
- vB 5.0
- Membership Database
Last edited:
