[Closed] Hiring: Conference Coordinator

Ahmyra al'Ruley

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I would like to thank Rhed for all her work being our Conference Coordinator! I haven't had much time to work with her but I know that she did an amazing job. Unfortunately, she has had to step away from the role.

With that we will need to hire a new Conference Coordinator. This role is responsible for planning our Conferences & Conventions each year. At this time, we plan activities for JordanCon. We would like to expand to other conferences and/or conventions in the future. This is a Staff level role reporting directly to the Director of Events & Conferences.

Duties and Responsibilities
  • Liaise with JordanCon staff to organize official TarValon.Net activities at the conference (break-out room, marketing table, official toast during the weekend)
  • Liaise with the Amyrlin to plan and deliver welcome baskets for VIPs, as well as other activities during the Con.
  • Communicate with the community about attendance and official events happening at the convention, plus any official JordanCon announcements.
  • Keep records of attendance, who’s manning the marketing table, etc.
  • Moderate the Conferences forum and update with information as appropriate.
  • Work with the Director of Marketing and the Director of Outreach to promote our site and publicize our annual scholarship at JordanCon.
  • Ideally, serve as a resource to the community about other major fantasy conventions in North America and around the world.
  • Hosting a room party during the event (if available).
  • Creating an official Tar Valon packet for our members.
  • Come up with other ideas/activities for our members to attend/market at JordanCon.
While the above responsibilities are geared toward JordanCon, these could also apply to other conventions that we could possibly attend in the future.
This list is not comprehensive and could include other duties as needed.

Requirements
  • Must be a member of any rank in good standing for at least 6 months.
  • Must have attended at least one official real life event, preferably JordanCon.
  • Must be able and willing to travel to JordanCon at your own expense.
  • Must be able to dedicate about 5 hours per week to this role. More time may be needed around April and less at other times of the year.
If you would like to apply for this position, please send an email with the subject line APPLICATION – Conference Coordinator – YOURNAMEHERE to events@tarvalon.net, keeper@tarvalon.net and amyrlin@tarvalon.net, explaining why you would be a good fit for this role.

Applications open until position is filled.
 
Last edited:

Alexr al'Petros

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Nadezhda al'Lanahrin

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Thanks for everything, Rhed!! Good luck to the applicants!
 

Dianna Melear

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Ahmyra al'Ruley

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Applications for this close next week! Please consider applying if you have any interest at all!
 

Ananke Ruadh

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Thank you for your service, Rhed! Looking forward to seeing who takes up the mantle-
 

Ahmyra al'Ruley

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Extending the closing date on this to January 11th!
 

Ahmyra al'Ruley

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Bumping this up as it has indeed NOT closed. Still accepting applications.
 

Mystica Ari'Yena

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just an idea, might it not be better then to remove the 'closed' tag if that's possible? It could confuse people.
(I'm probably kicking an open door, but just in case lol)
 

Ahmyra al'Ruley

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Director of Events and Conferences
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You are not wrong lol.

Thanks Siera for saving my butt and showing me how to do that ;)
 
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